EDIguard is a module that allows manual verification of EDI messages by introducing an additional step to the EDI process. This allows you to catch “obvious” mistakes: unrealistic amounts, quantities, etc. The module is intended for those who, on the one hand, want to exchange electronic documents with their business partners, and on the other, want to have control over the course of this process. EDIguard can be a strong argument for people afraid of launching fully automatic EDI communication with partners in the area of purchasing, sales or accounting.
The EDIguard module operates based on the standard role mechanism in the SAP system. The operator of the EDIguard module can be assigned to the economic department, document type, data source or EDI partner. Thanks to this approach, the operator sees only those documents that are within his competences. The administrator can control the operation of the entire module, he can distribute tasks or analyse dependencies.
EDIguard is designed to be the focal point through which documents from a variety of sources pass. Such approach ensures that the processing of all documents is standardized, regardless of their source of origin. EDIguard interracts with most popular integration buses from various vendors, e.g. SAP BC, SAP XI / PI, webMethods, Seeburger, IBM MQ. The architecture of the solution has been prepared to be expanded with other data sources, such as WebServices, Portal, etc. EDIguard also has the option of importing data from text files and Excel sheets. The modular structure allows you to attach additional adapters that support other file formats used in your company, such as CSV, XML, etc.
EDIguard is where you can preview the header data of all unprocessed documents. Thanks to the tree structure, documents can be organized and separated according to their status, type and clients. By selecting a single document, you can view its details and go to the actual transaction, check and approve the document. Additional information about the time the document appeared in the system allows for an unambiguous identification of persons responsible for a given document and makes it easier to track changes made to it. All steps are logged, and documents are imported to the EDIguard module in their original form. This allows you to view the history of EDI communication and verify any errors. The EDIguard screen allows for easy customization of the order and width of displayed columns.
Data from each imported document is used to fill fields in transactions, used for accounting, placing orders, etc. This approach ensures the possibility of quick and efficient verification of data correctness by a person with substantive knowledge in the area of SD and FI. Then, the validation of the incoming data takes place using standard SAP mechanisms, taking into account all the existing extensions. Both traditional documents and those from the EDIguard module, enter into the SAP system the same way, using a standard transaction. Thanks to this, there is no need for additional employee training.
Having an additional step in the EDI process allows, among other things, to create a mechanism for mapping dictionary data, upload of additional information from other sources or sending notifications about new incoming messages to persons responsible for their processing.
EDIguard can handle processes such as:
- order,
- order confirmation,
- delivery note,
- invoice,
- accounting document.
In the first step, pre-entered documents are created from incoming EDI messages in the SAP system. They can be easily managed from the level of the EDIguard module. In the second step, these documents are verified, approved and saved as appropriate documents of the SAP system.
